While posting requirements are extremely important in communicating employee rights, they are often a trouble spot for employers. With laws changing regularly, it’s difficult to ensure that posters are up-to-date and an employer can easily fall behind. Here is a quick checklist to help make sure your employment posters are the poster-child of perfection!
❏ I have all the proper federal posters. Here is a list of the seven current, required federal posters with a link to where they can be downloaded:
- Fair Labor Standards Act (FLSA)
- Family and Medical Leave Act (FMLA)
- Job Safety & Health Protection (OSHA)
- Employee Polygraph Protection Act (EPPA)
- Uniformed Services Employment and Reemployment Rights Act (USERRA)
- Employee Rights for Workers with Disabilities
- Equal Employment Opportunity (EEOC)
❏ I post all required state posters. All states have at least a required minimum wage poster of their own and most have posters concerning leave and child labor.
❏ I have checked to see if my industry has required posters. Some industries, such as construction or agriculture, have specific required posters. Employers should check with their State’s Department of Labor for more information.
❏ My posters are up-to-date. Having an out-of-date poster doesn’t do you much good and can result in fines, so check regularly to make sure your posters are current. Posters have an effective date in the lower right corner. Here are the current effective dates:
- Fair Labor Standards Act (FLSA): July 2009
- Family and Medical Leave Act (FMLA): February 2013
- Job Safety & Health Protection (OSHA): No date, but the most current one has a QR code in the corner (a small black and white symbol)
- Employee Polygraph Protection Act (EPPA): June 2003
- Uniformed Services Employment and Reemployment Rights Act (USERRA): October 2008
- Employee Rights for Workers with Disabilities: June 2007
- Equal Employment Opportunity (EEOC): November 2009
❏ I display my posters in a “conspicuous” place. This is trickier than most employers realize. All posters most be readily visible to employees, but the EEOC, FMLA, and EPPA poster must be visible to applicants as well (as they are the target audience), so make sure to post those accordingly!
❏ I post in the proper language. Several of the posters are available in other languages. While requirements on which languages need to be covered aren’t exactly set in stone, employers should make their best effort to display posters that the majority of their employees can understand.
Employee posting requirements give loads of employers trouble, but they don’t have to – just go through this checklist regularly to avoid making costly poster mistakes!